How Appointments are Scheduled

Appointment Scheduling is now open. Click here to access.

Quick Facts:

Priority order of appointment scheduling is (1) perfect matches, (2) operator requests, (3) supplier/DMO requests.
Early registration, plus the number of requests submitted and requests received (from other registrants) can all influence the number of prescheduled appointments for suppliers and DMOs.
On average, suppliers receive 30 appointments and DMOs receive 25.

How Prescheduling Works

The NTA appointment scheduling system has a hierarchy of importance when creating schedules. Appointments are scheduled in the following priority order:

Perfect matches-where the supplier/DMO and the operator request each other
Operator requests-where the operator requests the supplier/DMO
Supplier/DMO requests-where the supplier/DMO requests the operator

Several factors can influence the number of prescheduled appointments you receive. They include:

Number of requests you submit. Often, suppliers and DMOs do not submit the maximum number of requests (60 for suppliers and DMOs). If you only submit 20 out of 60 requests, you only have 20 chances for an appointment to be scheduled, instead of 60.
Number of requests you receive. If a supplier or DMO does not receive a high number of operator requests, chances are they will have fewer prescheduled appointments than the average. Making sure your online profile is up-to-date and adequately promotes your destination or company is key in capturing the operator's attention!
Registration date. The matching program creates the schedules in order by registration date. Submitting a late registration (after June 1) means there are fewer open times in operators' appointment schedules to make appointments.

Adding appointments

Prescheduling your appointments is just the start. There are additional opportunities to schedule appointments both before you leave for Montreal and on site.

NTA's open business floor and Direct Request Scheduling system is a proven way to add to your existing schedule or create a schedule for late registrants. Suppliers made an average of 20 additional appointments and DMOs an average of an additional 15 appointments through either Direct Request and/or on-site scheduling.

Click here for more information on adding appointments on site.